The following is information about Garland Parks and Recreation program policies. It will help you complete the proposal form at the end of this document.
Program Submission Deadline
If an agreement is made with the City to offer your program(s), all information must be submitted no later than the following dates to be included in the PLAY Guide publication:
• March 1: Summer book for June – August programs
• June 1: Fall book for September – December programs
• October 1: Winter/Spring for January – May programs
Program Registration and Waivers
Garland Parks and Recreation performs all program registration. Program patrons are required to sign waivers that release the City of Garland and it's agents from all liability. The City of Garland may require you to purchase general liability insurance covering the City of Garland.
Fees and Instructor Payment
Generally, 60% of program fees are paid to the instructor. Please structure your proposed program fees accordingly. Instructor payment is processed at the conclusion of each scheduled program.
Program Refund Policy
A registered patron may be refunded in full after the first program of a session. This policy is in effect to allow tentative patrons to try a program before committing. If a patron attends the second program, they will be given a pro-rated refund for the remaining programs. No refunds will be given to the patron for supplies purchased for the program.
The City of Garland Parks and Recreation Department reserves the right to alter program titles and descriptions for marketing / formatting purposes. As part of the instructor agreement between you and the City of Garland Parks and Recreation Department, your program will be promoted using some or all of the following venues:
• PLAY Guide
The PLAY Guide is comprised of activities and events offered by Garland Parks and Recreation. The PLAY Guide is distributed three times per year. January – May programs are published December 1st, June – August programs are published May 1st, and September – December programs are published August 1st. A digital copy of the PLAY Guide is made available at garlandparks.com.
• PLAY Online
PLAY Online is an online program registration service provided by Garland Parks and Recreation. The public can use PLAY Online to view program information and register for them online.
• Peek @ PLAY
Each recreation center distributes a seasonal newsletter to patrons that promotes programs and activities that are being held at that particular facility.
Flyers are made for certain programs and activities. These are posted at recreation centers, libraries, and other city facilities. All flyers must be approved by the Parks and Recreation marketing staff and include the City logo before distribution.
We would gladly accept any photographs of your program to be used in our promotional media. Recreation staff will also take photographs of programs for future promotional purposes.
Other Information to Consider
• Programs often take time to gain popularity. Titles, program fees, and program descriptions may be adjusted to help increase enrollment.
• The City of Garland strictly adheres to the Americans with Disability Act requirements. In particular, the City will make reasonable accommodation for anyone to participate in any program or activity offered by Parks and Recreation. If a patron requests assistance to participate in a program or activity, the department’s Certified Therapeutic Recreation Specialist will coordinate this assistance with the instructor and the center supervisor.
• You cannot use programs to sell products or services - excluding program supplies.
• Make sure the facility can accommodate your projected attendance and the equipment you will need to provide the program.